2020 Annual Meeting Information Affecting the Membership
As we continue to navigate these unusual times, we hope that this letter finds you and your families safe and well. Our hearts and thoughts go out to everyone who may be directly or indirectly affected by the COVID-19 and other events which may be impacting you.
As you are aware our annual homeowners meeting was scheduled for Friday October 16th. Your Board of Directors met virtually on September 14, 2020 and determined that the October 2020 in-person annual Homeowners Meeting will NOT BE HELD and will be postponed to a future date which is yet to be determined. The postponement was required as a result of COVID-19 regulations and compliance with the rules for social distancing. In some cases, our owners may be required to self-quarantine after travelling to South Carolina creating an undue hardship on them, and their families and jobs. The safety of the membership is a primary consideration! We are exploring options with the technical limitations of a virtual meeting vs. a postponement until possibly it is safe to hold an in person meeting again. This decision has not yet been made.
In the meantime, we realize that many of you enjoy participating and have very good comments, concerns and /or questions that you would like to be addressed. We ask you to fill out the attached form and return it by October 5th so that the board of directors can address your interests and questions and respond hopefully by October 16th.
Your Board is continuing to review our financial status, capital improvements, insurance and projections for 2021 expenditures. This review will identify what, if any, changes in the monthly homeowner’s dues for Pan American and Dunes Village HOA’s will be necessary for 2021. This review should be completed by October 16th and these results along with the normal documentation that you received at previous annual meetings will be provided to you by the end of October.
If you have specific questions you may submit them, by email or USPS, and we will try to have them addressed in the future communication(s). A form is attached if you prefer to mail your questions.
Thank you for your attention to this matter.
AW Harrison III
AW. Harrison, Managing Agent
On behalf of the Dunes Village and Pan American Owners’ Association, Inc.
***A copy of the 2020 HOA Topic for Discussion form is under notice***